Beautiful memories deserve a beautiful ceremony
Your privacy is important to us here at Seven Hills Cermonies and we want you to be confident that the information you give us when using this website (www.sevenhillsceremonies.co.uk) is safe and secure. This privacy policy explains how we comply with the General Data Protection Regulation (GDPR) and its predecessor, the Data Protection Act (DPA). It will explain how and why we use your personal information, your rights and choices with regard to these details, and explain how we take steps to keep it secure and confidential.
Information we may collect from you
We will collect information about you should you use the “Contact” page on our website and/or when you book a ceremony with Seven Hills Ceremonies via email, phone or text. We may also collect information when you voluntarily participate on our social media channels.
Your personal details may include some or all of the following, but may not be limited to, your name and title, home or work addresses, email addresses, phone numbers, date of birth.
Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
When you visit this website we may collect information about your online browsing behaviour and any devices you have used to access our Site (including your IP address, browser type and mobile device identifiers).
We do not request and therefore do not disclose any sensitive personal data, such as race, religion, or political affiliations.
Why do we ask for your home, mobile phone number, and email address?
• In order to contact you about an enquiry you have made.
• In order to contact you
about relevant services that we feel may be appropriate to your requirements.
•
In order to contact you to confirm, amend or cancel a telephone, Zoom or face to face appointment, or a ceremony.
•
For any other reasonable reason to do so.
Use of Cookies
This website uses cookies hopefully to enhance your experience while visiting it.
Cookies are small files that are saved to your computer’s hard drive that track, save and store information about your interactions and usage of the website you are viewing. This allows the website to provide you with a tailored experience within this website.
All computers have the ability to decline cookies by activating the setting within your particular browser’s security options which enables you to decline the cookies.
How to control cookies
You can restrict, remove or block cookies through your browser settings at any time. For more information about how to do this, and about cookies in general, visit the following website: http://www.allaboutcookies.org/.
Certain cookies may be set as soon as you visit our website, but you can remove them
using your browser settings. If cookies are disabled on your device, you will still
be able to use most of this site, but it may limit what you can do.
Website Visitor Tracking
This website uses tracking software to monitor its visitors so as to better understand how they use it. This software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website. Such information will not identify you personally as it is merely statistical data about visitors and their use of this website. This statistical data does not identify any personal details whatsoever. Such data will include, but is not limited to, your IP address, your browser type, what pages you have viewed, and where in the world you are accessing the website from.
Social Media Policy & Usage
Seven Hills Ceremonies has profiles on several social media platforms and users are advised to verify the authenticity, and ensure they are on the correct page for Seven Hills Ceremonies, before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. We would respectfully ask that users conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.
Where we store your personal data
The data collected from you for use by us, will be stored by us within the European Economic Area (EEA). Information collected by our service providers may be transferred to, and stored at, a destination outside the EEA. Your data may be processed by staff operating outside the EEA who work for one of these third party service providers. By submitting your personal data, you agree to this transfer, storing and/or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. If you choose to use our service while you are outside the EEA, your personal data may be transferred outside the EEA in order to provide you with these services.
Uses made of the information you provide
We collect information about you to help advise you about the range of options available regarding the service we provide and in order to process the booking of ceremonies. We also use the information to keep you informed of latest availability via a range of contact methods.
We respect your personal information and do not share your information with 3rd parties other than to provide you with services appropriate to the ceremony you require.
Client information is held in both paper and electronic formats. This may consist of some or all of the following pieces of information: name, postal address, email address, and mobile or landline phone numbers.
Electronic information is held on a password protected computer, which is stored
securely and has internet security, anti-
Client information including, but not limited to, records of payment made will be retained for no more than 7 years to comply with HMRC taxation and audit requirements.
After 7 years, all electronic and paper information is deleted and/or destroyed by means of shredding.
If, after 6 months from your initial enquiry, you have not made a booking in that period we will delete your data.
What we may use your information (and contact details) for:
- To confirm any ceremony bookings and enquiries.
- To provide and operate the services of Seven Hills Ceremonies
- To enable me to write your ceremonial script; for you to check it and offer me any comments; and for us to agree on a final working document
- To be able to contact users of Seven Hills Ceremonies with general or personalised service related messages
- To remind or update you of progress or appointment dates
- In case of pursuance or defence of legal claims
- We may disclose your information to regulatory bodies to enable us to comply with the law and to assist fraud protection and minimise credit risk.
Marketing
Seven Hills Ceremonies does not send out any emails, texts or calls for the purpose of marketing unless permission has been provided to allow us to do so.
Seven Hills Ceremonies may ask if you will consent to your images to be photographed at your ceremony and used on its social media channels. If you do not wish to do so then this will be adhered to. By agreeing to having your photograph taken, you consent for this image to be used on such channels as, but not limited to, Facebook, Instagram and Twitter.
Security
Seven Hills Ceremonies is registered as the trading name of the data controller with the Information Commissioner’s Office, under the following registration number: ZB220658.
The submission of information via the Internet or email cannot be taken for granted as being completely secure. Whilst we at Seven Hills Ceremonies will do our best to protect your personal data, its security cannot be guaranteed whilst transmitting it to our website and any such submission is at your own risk.
If you choose to follow any of the links to third party websites featured on our
website, these websites will more than likely have their own privacy policies, which
you should check if you wish to continue using them. We do not accept any responsibility
or liability for their policies as they are out of the control of Seven Hills
Ceremonies. Although we aim to only include external links to content that is relevant
to our services, we would advise that users adopt a policy of caution before clicking
any external web links mentioned throughout this website. We cannot guarantee or
verify the contents of any externally linked website. Users should therefore note
they follow an external link at their own risk and we cannot be held liable for any
damages or implications caused by visiting any external links mentioned. Users are
advised to verify their authenticity using third party anti-
Children’s Privacy
Seven Hills Ceremonies, due to the nature of its business, does not knowingly collect personal information from persons under the age of 13. If such information is submitted and subsequently identified, we will delete that information from our records immediately. If you are under 13 years of age and you would like to use this website in a way which involves submitting your personal information, please ask your parent or guardian to do so on your behalf.
Protection
Seven Hills Ceremonies is registered with the Information Commissioner’s Office, in compliance with the revised GDPR EU laws on Data Protection, effective 25th May 2018. Registration date was 29 September 2021.
Your information rights and responsibilities
You already have certain rights under existing data protection legislation, including a right to request, in writing, a copy of the personal information we hold on you. From 25 May 2018, the GDPR will give you the following rights:
- The right to correct your personal information if it is inaccurate or incomplete.
- The right to request that your personal information is deleted or removed from our systems.
- The right to prevent us from using your personal information, or limit the way in which we can use it.
- The right to request that we move, copy or transfer your personal information.
- The right to object to us using your personal information, including where we use it for legitimate purposes. If such an objection is raised, we will stop processing your personal information unless exceptional circumstances require us to continue doing so, and as a result we will inform you of this and why we need to continue processing your personal information.
Subject Access Requests
Under both DPA and GDPR legislation, you have the right to access information held about you by us. You can also request to have all the personal data we hold about you deleted in full. Please write to us or contact us by email if you wish to request confirmation of what personal information we may hold relating to you, or if you wish this information to be deleted. Contact details are below. There is no charge for submitting this Subject Access Request. We will provide and/or delete this information within one month of your request.
Please refer to the information you wish to see, giving dates if and where possible. We will not process any Subject Access Requests made by a third party, unless it arrives with the written authority of the person who is the subject of the request.
If you have any questions relating to the use of your personal information, or to exercise any of your rights as set out in this Privacy Policy, or should you wish to make a complaint please contact us by email at celebrant@sevenhillsceremonies.co.uk,
or write to us at Seven Hills Ceremonies, 25 Eagle Avenue, Barnsley, S75 1FE.
If you are not satisfied with the way any complaint you make, in relation to your personal information, is handled by us, then you may be able to refer your complaint to the relevant data protection regulator. In the UK, this is the Information Commissioner's Office.
Whilst we will endeavor to keep the information you provide to us secure, we cannot fully guarantee its security. By using our website you accept the risks associated with providing information online and will not hold us responsible for any breach of security.
Miscellaneous
Seven Hills Ceremonies is controlled, operated and administered from entirely within the UK.
Should you be accessing the Seven Hills Ceremonies website from anywhere else in the world, you should be aware that you are potentially transferring your personal information to Seven Hills Ceremonies in the UK and, by continuing to use this website, you consent to that transfer and to abide by the applicable laws concerning its use by you.
Changes to the Privacy Policy
This policy is effective from 01 October 2021. Any changes to this Privacy Policy that are necessary as a result of changes to legislation or website enhancements will be made available by posting them to this page.
If these changes are of utmost importance, we may also decide to contact you via email or text with the new details and in doing so get your consent to make these changes if legislation requires this. Information collected prior to the time any change is posted will be used according to the rules and laws that applied at the time the information was collected.
It is your responsibility, however, as a user of this website and the services provided by Seven Hills Ceremonies, to make sure that you are aware of changes by checking for any on this page on a periodic basis. Changes will become effective as soon as they are posted on this page.
Effective as of: 01 October 2021
© Tracy Rodgers - Yorkshire Celebrant (2021). Privacy Policy
